PCPA's 110th Annual Education & Training Conference

Exhibitor Registration: Booths are SOLD OUT.  To get on the Wait List email Marcia Nixon at [email protected]

Hotel Reservation Link 

*Rooms are SOLD OUT in group room block.  Rooms will be sold at going room rates*.

 (Watch for traffic delays on Sunday, July 23, 2023 due to Pocono Raceway event)

Conference Agenda

  • Dates: July 23 – 26, 2023
  • Location: Kalahari Resorts and Convention Center, Pocono Mountains
  • Exhibit Days and Times: Sunday, July 23 from 1:00 PM – 6:00 PM and Monday, July 24 from 10:00 AM – 2:00 PM.
  • Move In Times:
    • Saturday, July 22, 2023, from 2:00 PM - 5:00 PM for exhibitors with vehicles only.
    • Sunday, July 23, 2023, from 7:00 AM - 12:00 PM for exhibitors without vehicles
    • All exhibits must be completely installed by 12:00 PM on Sunday, July 23, 2023
  • Teardown Times: Monday, July 24, 2023, starting at 2:00 PM.
  • Booth Costs: (1) 10’x10’ booth costs $950.00           (2) 10’x10’ Booths costs $1875.00
Booth Includes:
    • (1) 6’ blue skirted table
    • (2) folding chairs
    • Wastebasket
    • ID sign
    • Side and back booth drapery
    • Exhibit hall floor is already carpeted
    • 2 free booth personnel with each booth.  Additional booth personnel cost $75.00 per person
  • Exhibitor Service Kit and Instruction Letter
  • Exhibitor Booth Personnel Form (Needed from each Exhibitor)
  • Exhibitor Services Order Form 
    • Electric will NOT be included with your booth.  Please see order form from Kalahari.
  • Loading & Unloading Instructions
  • Shipping Instructions
  • Shipping Address to GES Warehouse: General Exposition Services, 205 Windsor Road, Limerick Business Center, Pottstown, PA 19464
  • Shipping Address to Kalahari: Kalahari Resort & Convention Center, c/o GES, 250 Kalahari Blvd, Pocono Manor, PA 18349
  • Shield Sponsorship Opportunities
  • Conference Sponsorship Opportunities
  • All Exhibitors are welcome to participate in all events and meals offered at the Conference except for the Tuesday Banquet (ticketed event).
  • Cash raffles will be drawn in the exhibit hall on Sunday and Monday.  The raffle schedule will be listed in the Conference Program.
  • There will be a microphone at Registration for your use if you have prizes or raffles to announce.
  • Best Booth Awards: Booths will be judged on the following characteristics: 
    • Booth Personnel- A winning booth will have friendly, attentive, professional-appearing personnel whose demeanor is open and inviting.
    • Booth Appearance- It will have “eye appeal”.  It will be interesting, neat, and organized with an effective presentation.  The booth’s purpose will be self-evident.
    • Booth “Ambiance”- It will exhibit noticeable energy, excitement, and creativity.
  • Exhibitor Passport Game: Each attendee will receive a Passport with participating exhibitors logo on it.  Once the Passport is marked with a "Gold x" by each  participating exhibitor the Passport will be returned to Registration for the Grand Prize drawing on Monday at 1:30 PM.  *Exhibitors MUST enter to be included on the Passport.*  Email Marcia Nixon at [email protected] to be included on the Passport.  A gold marker will be handed out at Registration to participating exhibitors.